The CRM and the back office disagree
When leads live in one tool and sales, collections, and commissions live in another, the same client is re-encoded and the numbers drift apart.
Integrated CRM and back office for Philippine brokerages
All-in-one real estate brokerage software with CRM and back office.
The iGotSolutions Realty Brokerage System is all-in-one real estate brokerage software for Philippine brokerages: a front-office CRM, marketing, a full back office, and integrated accounting running on one set of records. Leads, listings, sales, collections, commissions, and books stay connected, with an Admin Portal and an Agent Portal over the same data.
- CRM, marketing, and accounting in one system
- Admin Portal
- Agent Portal
One connected record
One record carries the deal from lead to commission.
In the iGotSolutions Realty Brokerage System, a brokerage does not hand work between a CRM and a back office. The same record moves through every stage, so the client captured at the inquiry is still attached when the commission is computed and the report is read.
- 01
Inquiry arrives
Lead record
The inquiry is captured with its source, contact details, and the agent it is assigned to.
- 02
Prospect is qualified
Client record
The lead becomes a CRM client record holding contact history and follow-up activity the whole team can see.
- 03
Property is matched
Listing record
The listing being offered is attached, carrying its details, status, and assigned agent.
- 04
Deal progresses
Pipeline stage
The opportunity moves through the stages your brokerage uses, with an owner on every stage.
- 05
Sale closes
Sales record
The closed sale keeps the client, listing, and agent behind it instead of starting a new file.
- 06
Payments come in
Collection record
Collections are recorded against that sale rather than in a separate payment tracker.
- 07
Agent is paid
Commission record
The commission stays traceable to the sale that earned it and the agent it belongs to, including any override earned up the genealogy.
- 08
Books are posted
Accounting entry
Integrated accounting posts the same transaction, so finance is not re-encoding what operations already recorded.
- 09
Management reviews
Reports and dashboards
Reports and business intelligence dashboards read from those same records, so monitoring does not require rebuilding the month.
No stage is encoded a second time. Because the Admin Portal and the Agent Portal read the same records, a brokerage running the iGotSolutions Realty Brokerage System does not maintain a separate CRM, a separate commission spreadsheet, a separate set of books, and a separate reporting file that all have to be reconciled.
When work lives everywhere
Disconnected records create daily operational friction.
Most Philippine brokerages run a CRM for the front office and spreadsheets for the back office. The same client is then encoded twice, and the two halves of the business stop agreeing with each other.
Commissions and expenses need context
Commission work is harder to review when the amount sits in a payout sheet instead of beside the sale and the agent it came from.
Management visibility arrives late
Reports take longer to prepare when teams must consolidate several files before anyone can monitor operations.
Connected core modules
The operational core for realty brokerage.
Seventeen modules run inside the iGotSolutions Realty Brokerage System, grouped into five areas: front office, marketing, back office, commissions and finance, and reporting and enablement. Every module writes to the same records, which is what lets a Philippine brokerage run its CRM, its books, and its management reporting without a second system.
Front office
Lead Generation
Lead generation captures your brokerage inquiries into one lead record instead of separate inboxes and message threads. Every lead keeps the source it came from, its contact details, and the agent it is assigned to, so follow-up always has a named owner.
- Source recorded on every lead
- Assignment to a named agent
- Follow-up status visible to administrators
AI Lead Scoring
AI lead scoring ranks incoming leads automatically so agents work the most promising inquiries first instead of taking the list in the order it arrived. Each lead carries its score into the CRM and the sales pipeline, and administrators can see how the queue is being prioritised.
- Automatic ranking on incoming leads
- Score carried into the CRM record
- Prioritised follow-up queue for agents
CRM
The CRM holds each client and buyer record, its contact history, and its follow-up activity in the same system as the back office. Agents and administrators work from one shared client record rather than personal lists that leave with the agent.
- Contact and interaction history per client
- Shared records instead of personal lists
- Clients linked to their listings and sales
Sales Pipeline
The sales pipeline follows every opportunity through the stages your brokerage actually uses, from active inquiry to closed sale. Stage and ownership stay visible, so management can see what is moving before it becomes a sales record.
- Stages configured to your brokerage
- An owner on every opportunity
- Pipeline visible in the Admin Portal
Listings
Listings keep your brokerage’s property inventory current, with details, status, and the assigned agent in one place. A listing record stays attached to the inquiries it draws and the sale it eventually becomes.
- Property details, status, and price
- An assigned agent per listing
- Linked to inquiries and closed sales
Marketing
AI Marketing
AI marketing produces the promotional material a brokerage needs and runs the campaign it belongs to. It drafts marketing copy and listing descriptions, generates social media posts and ad creative, generates or enhances listing images, and manages the campaign through to publishing.
- Marketing copy and listing descriptions
- Social posts, ad creative, and listing images
- Campaign management through to publishing
Meta Ads Integration
The Meta Ads integration connects your brokerage to Facebook and Meta advertising, so campaigns built with AI marketing are published to Meta and the inquiries they generate return as lead records. A campaign and the leads it produced stay attached to each other rather than living in two separate tools.
- Campaigns published to Facebook and Meta
- Lead-ad inquiries captured as lead records
- Campaign kept attached to the leads it produced
Back office
Sales Management
Sales management keeps closed brokerage sales in one operational view, each carrying the client, listing, and agent behind it. The back office can follow status without asking the sales team to restate what happened.
- One record per closed sale
- Client, listing, and agent attached
- Status visible to the back office
Collections Management
Collections management records payments against the sale they belong to, so balances and follow-through stay in context. Collection activity is read beside the sale rather than in a separate payment tracker.
- Payments recorded against the sale
- Balances kept in context
- Follow-through visible to administrators
Expenses Management
Expenses management records brokerage expenses with the operational context a reviewer needs, so spending is read alongside the activity that caused it rather than as a standalone list.
- Expense records with context
- Reviewed against operations
- Feeds management reporting
Commissions and finance
Commissions Management
Commissions management keeps every commission record in the same system as the sale that earned it, so each amount can be traced back to the deal and the agent it belongs to. Agents see their own commission records through the Agent Portal.
- Commission records tied to each sale
- Traceable to the earning agent
- Reviewed in the Admin Portal
Multi-Level Genealogy
Multi-level genealogy holds the downline structure behind your commission scheme, so a brokerage that pays overrides up a hierarchy can see who else earns from a sale and why. It is the structure Commissions Management applies when a closed sale is shared beyond the selling agent.
- Downline and hierarchy per agent
- Override earnings shown against the sale
- Applied by Commissions Management
Integrated Accounting
Integrated accounting keeps the brokerage’s books inside the same system that records its sales, collections, commissions, and expenses, so finance staff are not re-encoding operational transactions. It produces BIR-oriented reports and tax output alongside the brokerage’s own financial reporting.
- Books posted from operational records
- BIR-oriented reports and tax output
- No re-encoding between operations and finance
Reporting and enablement
Reports and Monitoring
Reports and monitoring read from the same records the rest of the system creates, covering leads, listings, sales, collections, commissions, and expenses. Management reviews the brokerage without first exporting and reconciling several files.
- Built from live operating records
- Covers front office and back office
- No manual consolidation step
Business Intelligence
Business intelligence adds analytics dashboards on top of the standard reports, so management can examine brokerage performance rather than only read a period summary. The dashboards draw on the same live records, covering lead, pipeline, sales, commission, and expense activity.
- Analytics dashboards beyond standard reports
- Draws on live operating records
- Lead, sales, commission, and expense views
Agent Management
Agent management covers your agent roster, their roles, and their Agent Portal access, all administered from the Admin Portal. Each agent record stays connected to the listings, deals, sales, and commissions assigned to that person.
- Agent roster and roles
- Agent Portal access control
- Activity linked to each agent
Agent Training
The learning module gives your brokerage a place to run agent training inside the same platform agents already use for their deals. Training material is published to agents through the Agent Portal, and administrators can follow who has worked through it.
- Training material published to agents
- Delivered through the Agent Portal
- Completion visible to administrators
Interactive system views
One source, focused views for each job.
Admin Portal view
Centralized oversight for brokerage operations.
Give administrators one place to oversee the brokerage records, agent roster, and operational controls relevant to their work.
Central operating view
Agent and role management
Connected records
Inside the system
Separate portals for admins and agents.
Administrators and agents reach the same brokerage back office through the portal that matches their role. Sign-in opens the Admin Portal for centralized oversight, or the Agent Portal for role-relevant work.
Connected workflow
Connect the brokerage from first inquiry to management reporting.
Step 1 of 7
Capture leads
Bring inquiries into one lead record with the source, contact details, and assigned agent kept together.
Practical operating outcomes
More clarity for the work your team already does.
No second encoding
Because the CRM and the back office share one record, the client captured at the inquiry is never re-keyed into sales, collections, or commissions.
Clearer portal experiences
Administrators get centralized oversight and agent management, while agents work through a focused portal showing their own leads, listings, deals, and commissions.
Traceable commissions
Every commission stays attached to the sale that earned it and the agent it belongs to, which is what makes a payout question answerable in one place.
Evidence
Philippine brokerages already run this system.
iGotSolutions is a Cebu-based real estate software provider serving more than 120 clients across the Philippines. We build six systems—realty brokerage, real estate development, homeowners association, property management, construction management, and accounting—so a firm that brokers, develops, and leases can cover every one of those operations with a single provider and one local implementation team. Our team exhibited at CREBA 2025, running live demos of the system for Philippine real estate professionals.
- successful clients across the Philippines
- 120+successful clients across the Philippines
- typical system deployment
- 1–3 daystypical system deployment
- client satisfaction rate reported by our clients
- 90%client satisfaction rate reported by our clients
“Their platform is powerful, tailored perfectly to our needs, and their team is incredibly responsive and helpful. We truly value the partnership.”
JokoPresident, M Lhuillier Properties“The system improved our efficiency, enabled agents to work remotely, streamlined reporting and sales tracking, and made operations more client-focused.”
SandraConcepcion MarketingCustomization & implementation
Start proven. Shape it around your operation.
We map how your brokerage handles leads, listings, agents, sales, collections, commissions, expenses, accounting, reporting, and portal use, then shape the system around that operating model. Stages, roles, terminology, approvals, commission schemes, and report formats are configured to your process instead of asking your team to adopt a fixed one—and because iGotSolutions also builds development, HOA, property management, construction, and accounting systems, a firm that runs more than one of those operations can stay with one provider.
- 01Discover
- 02Configure
- 03Prepare & train
- 04Launch & improve
Local support story
Built and supported from Cebu.
From discovery and setup to onboarding and future refinements, our local team works with the administrators and agents who use the brokerage platform.
Good to know
Realty Brokerage questions, answered.
Yes. The iGotSolutions Realty Brokerage System is all-in-one real estate brokerage software: lead generation, AI lead scoring, CRM, sales pipeline, listings, AI marketing, and Meta Ads run in the same system as sales, collections, commissions, expenses, integrated accounting, business intelligence, agent management, and agent training. A Philippine brokerage does not need a separate CRM, marketing tool, or set of books alongside it.
Yes. Lead generation, CRM, the sales pipeline, and listings are live modules of the Realty Brokerage System, and they share records with the back office. An inquiry captured today stays connected to the sale, collection, and commission records that follow it.
One record carries the deal through every stage. The lead record becomes a CRM client record, a listing is attached, the opportunity moves through your pipeline stages, and the closed sale keeps that client, listing, and agent. Collections post against the sale, and the commission stays traceable to both the sale and the earning agent.
The Admin Portal provides centralized oversight, agent management, and operational controls across the brokerage. The Agent Portal gives each agent a focused view of their own assigned leads, listings, deals, and commission records. Both portals read the same underlying records.
Agent management covers the agent roster, roles, and Agent Portal access, administered from the Admin Portal. Commission records are kept in the same system as the sales that earned them, so a brokerage can trace any commission back to its sale and its agent instead of reconciling a separate payout spreadsheet.
AI marketing drafts marketing copy and listing descriptions, generates social media posts and ad creative, generates or enhances listing images, and manages the campaign through to publishing. Because it works from your own listing records, the material it produces is about the properties your brokerage is actually selling.
Yes. The Meta Ads integration publishes campaigns to Facebook and Meta from inside the Realty Brokerage System, and inquiries from those lead ads come back as lead records. The campaign stays attached to the leads it produced, so a brokerage can see which campaign a client came from without exporting from the ad platform.
Yes. Integrated accounting keeps the brokerage's books inside the same system that records its sales, collections, commissions, and expenses, and it produces BIR-oriented reports and tax output. Firms that need a full company-wide ledger across several operating systems use the separate iGotSolutions Accounting System instead, and we help you decide which fits during discovery.
Multi-level genealogy holds the downline structure behind your commission scheme, so a brokerage paying overrides up a hierarchy can see who else earns from a closed sale and why. Commissions Management then applies that structure, keeping each amount traceable to the sale and the person who earned it.
Deployment of the ready-made system typically takes 1 to 3 days, because you start from a proven, working platform rather than a build from zero. Configuration, data preparation, and role-based training are scoped separately during discovery, based on how your brokerage operates.
iGotSolutions builds six systems for Philippine real estate and construction: the Realty Brokerage System, the Real Estate Development System, the Homeowners Association System, the Property Management System, the Construction Management System, and a standalone Accounting System. A firm that brokers, develops, and leases can run more than one of these with a single provider and one implementation team.
Look for work that stays connected from the first inquiry to the commission record and the books—leads, listings, sales, collections, commissions, expenses, and accounting—plus Admin and Agent portals. Ask a provider to show one deal moving through every stage, ask whether the workflow is configured to your process or yours to theirs, and ask who maps it, trains your team, and supports the system after launch.
Our Cebu-based team provides onboarding, role-based training, launch support, and ongoing workflow refinements as your requirements evolve.
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See your workflow, connected
See your whole brokerage in one system.
Bring your current lead, listing, sales, collections, and commission process to a focused walkthrough of the Admin and Agent portals.
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